Getting started

How to configure and use the Translator for SharePoint solution by Accelerator 365

The Translator for SharePoint solution from Accelerator 365 relieves content editors of manual translation and allows editors to automate the translation of SharePoint site content in an instant. Helping content owners to deliver the translated information their users need at speed and at scale.

Jump to

• Recommended setup considerations
• Configuring the solution for the first time
• Translating a page
• Translating multiple pages

Recommended setup considerations

The Translator for SharePoint solution stores its data in SharePoint lists. This includes data such as the global settings, in addition to translation logs and statuses (see the Technical details page for further information). These lists, referred to as the "data source", can be created via the web part property pane and do not require manual setup.

We recommend creating the Translator for SharePoint data source on a single site so that all configurations are stored centrally, and connecting to this data source for use across other sites in scope for translation.

Configuring the solution for the first time

The Translator for SharePoint solution has several settings that can be edited when added to a site.

1. Translator for SharePoint will appear as an extension at the top of the site. If you have not already added additional languages to your site, click on the Open settings button. This will navigate you to a SharePoint settings page where you can add languages to the site.
   
   

   

2. Once you have added languages to your site, go back to the site's home page and click on the Complete setup button on Translator for SharePoint to open the web part properties pane.
3. Select Create data source from the first section in the property pane. 

   Note: you will first need to select a site for the data to live. This could be any site but if you choose to select a site different from the current site please ensure that potential editors have read access.

    

   

4. Configure the Microsoft Translator settings:
   1. Microsoft Translator Key: This is the key for your instance of the Azure AI Translator. This key will have been created by your Azure subscription Owner/Contributor during the installation process (see step 9 on the Installation instructions page).
   2. Microsoft Translator Region: This is the location/region of your Translator resource and can be located with your key as above.
   3. Custom Translator Model Category ID: An optional feature to utilise the Custom Translator feature from the Microsoft Translator service allowing you to customise the default translation model to suit your organisation. Further details can be found on the Microsoft page.
      
      

      

5. Enable or disable the attribution information. This is an optional setting allowing you to automatically add an attribution text alongside translated content e.g. to inform readers that the content has been machine translated.
   

   Note: if used, the attribution text will automatically be appended to the foot of each translated page.

    

   
   
6. Click Save once complete.

Translating a page

Individual SharePoint pages can be automatically translated with the Translator for SharePoint solution.

1. As a user with edit permissions for the site, trigger the out-of-the-box translation process by clicking on the Translation button in the command bar.
   
   

   

2. A panel will appear on the right side. For the desired language you would like to translate the page into, click Create. A copy of the source page will be created and this is where the Microsoft process ends. 
3. Click on the View button to navigate to the language page. 
4. The Translator for SharePoint solution appears as an extension at the top of the page. Click on the Translate button to begin your translation.
   

   Caution: automatic translation will overwrite any manual edits made to the page.

   
   
5. A final confirmation explaining the above caution will appear. Click on Yes to proceed with the automatic translation.
6. Translation progress will appear on-screen and should be completed in a few seconds.
   
   
7. Once completed, click on the OK button.
8. Your translated page will be saved as a draft. Click on the Publish button to allow site visitors to read your content.

Translating multiple pages

Whilst Translator for SharePoint offers automatic translation of individual pages, the solution also allows editors to automatically translate multiple pages on the site.

1. As a user with edit permissions for the site, trigger the out-of-the-box translation process by clicking on the Translation button in the command bar.
   
   

   

2. A panel will appear on the right side. For the desired language you would like to translate the page into, click Create. A copy of the source page will be created and this is where the Microsoft process ends. Alternatively, click on the Create for all languages button to create duplicate pages for all languages on the site.
3. The Translator for SharePoint solution appears as an extension at the top of the source language page. Click on the Translate button to load the content translation panel.
   
   

   

4. In this panel, you can:
   1. View and translate individual pages (the translated page will be saved as a draft)
   2. Translate for all languages (the translated page will be saved as a draft)
   3. Translate and publish for all languages
   Click on one of the translation buttons to begin your automatic translation.
   

   Caution: automatic translation will overwrite any manual edits made to the page.

   
   
5. A final confirmation explaining the above caution will appear. Click on Yes to proceed with the automatic translation.
6. Translation progress will appear on-screen and depending on the number of items to translate, should be completed in minutes.
   
   

   

7. Once completed, click on the OK button.